Market Stall Trade Space Applications
Welcome to the 2025 Stroud Show!
We are excited to invite stall holders to be part of this vibrant community event, featuring the 2025 Australian Chainsaw Racing and Post Splitting Championships. This is a fantastic opportunity to showcase your products and services to a diverse audience while enjoying the exhilarating atmosphere of the show. Join us in celebrating local talent, culture, and craftsmanship as we make this year’s event unforgettable! Apply now to secure your spot and be part of the excitement!
For any questions or support please contact our Trade Space Coordinator Molly Went at trade@stroudshow.com.au
Conditions of Trade
Exhibitors The Agricultural Societies Council Of NSW has advised that the Department of Conservation and Land Management has instructed that Public Liability Cover of $20 Million is now required by all trade exhibitors. Stroud Show Association Inc. accepts NO responsibility for LOSS or DAMAGE to any trade exhibit. Booking of a trade site is confirmed by payment of the required deposit, Insurance premium and Electricity charge. No exhibitor will be permitted entry without having supplied a copy of their Insurance with us prior to the Show.
Payment: 100% of the frontage costs, plus Electricity requirements, plus Public Liability Insurance cover be forwarded with your application for trade space. When calculating frontage for tents/gazebos or caravans/trailers please include guy ropes or tow bars.
Trade space will be clearly marked and Exhibits and Stalls must be confined to the area allocated. All stalls must be fully operational by at 2pm on Friday, all day Saturday and 9am till 2pm Sunday or later if crowd & weather permits. All Vehicles not included in the actual Trade Space must be removed to the parking areas by trade time, (specific area allocated). Trade Exhibitors must maintain their stands in a clean manner during the course of the Show and conduct them so that the safety of the patrons is assured. Electrical leads are not to block passageways nor are they to be laid across roadways or areas where Livestock are paraded.
Important Notice to all Stall/Trade Space Holders: Electrical Equipment and Power Leads: All power cords must be mounted overhead and comply with conditions set down by Australian Wiring Rules and NSW Service and Installation Rules. (AS/NZS 3000.2000). Exhibitors intending to bring electrical equipment to the Showground will be required to ensure that such equipment is fitted with earth leakage circuit breakers and that all electrical leads, tools and appliances have been inspected and tagged by a licensed electrical contractor.This is essential for safety of yourselves, your fellow exhibitor and the general public and is a requirement of the Occupational and Safety Act of 1983. This Act imposes very severe penalties in the event of non compliance with the provisions. All exhibitors who do not comply will not be allowed to exhibit at the Showgrounds. Please check all your electrical equipment and leads before you come to the Showground to avoid the occurrence of any Difficulty and Embarrassment.
General
The Show generally runs from 9:30am to 5pm on Friday, 7am to Midnight Saturday and 7am to 3pm on Sunday.
Vehicular Access to some areas will not be available after 7am on Saturday due to safety concerns for the public. The speed limit for this area is 10km/h
The committee has appointed a Trade Space Co-ordinator and decisions regarding site location and access are at the committee’s discretion; no appeal will be available.
Exhibitors are responsible for the supply of all or any tables, chairs, power leads, that you may require. If you require power you will need to supply a 50m, 10 or 15 amp lead. (pending your requirements)
Electrical Equipment must comply with Australian Standards.
STROUD SHOW ASSOCIATION INCORPORATED 2025
Code of Conduct
Stroud Show Trade Space Vendor Code of Conduct
Welcome and thank you for being part of the Stroud Show! As a vendor, your cooperation and adherence to our Code of Conduct ensures a smooth and enjoyable experience for everyone involved—attendees, other vendors, and volunteers alike. Please carefully review the guidelines outlined below. (Where it states “Vendors” this applies to all vendor staff)
1. Respect and Professional Behaviour
Professionalism: Vendors are expected to always maintain a high level of professionalism. Treat all attendees, fellow vendors, and volunteers with courtesy, respect, and consideration.
Conduct: Any inappropriate behaviour, such as harassment, aggressive behaviour, or verbal abuse, will not be tolerated and may result in immediate removal from the event.
2. Compliance with Event Instructions
Follow Directions: Vendors must follow all instructions provided by the Stroud Show Trade Space Coordinator and event staff. This includes adhering to bump in and bump out, and operational timelines.
Bump in and Bump Out: All vendors must complete set-up before the event begins and refrain from breaking down their stall before the official end time.
3. Trade Space Allocations
Assigned Location: Your trade space location is pre-assigned by the Stroud Show team. The location is final and cannot be changed. Any requests for location changes must be addressed with the Trade Space Coordinator well in advance of the event and will be considered based on availability and event needs.
Space Size and Boundaries: Vendors are responsible for ensuring that their display, signage, and products remain within the boundaries of their allocated space. Encroaching on other vendor spaces, walkways is strictly prohibited.
4. Trade Space Coordinator Authority
Coordinator in Charge: The Trade Space Coordinator has full authority over the allocation, organisation, and management of trade spaces. Vendors are expected to respect the Coordinator’s decisions and follow all instructions related to their location, set-up, and conduct during the event.
Issue Resolution: If there are any concerns or issues during the event, please direct them to the Trade Space Coordinator, who will address them appropriately.
5. Cleanliness and Waste Disposal
Keep It Clean: Vendors are responsible for maintaining the cleanliness of their trade space throughout the event. Please ensure your area is tidy, and remove all waste and packaging at the end of the day.
Waste Disposal: Properly dispose of all waste in the designated bins provided. Do not leave litter or waste on the grounds or in common areas.
6. Noise and Display Considerations
Noise Levels: Please keep noise levels to a minimum to avoid disturbing other vendors or attendees. Loud music or disruptive sound equipment is prohibited unless specifically agreed upon in advance.
Display Restrictions: All displays, signage, and products must be suitable for a family-friendly environment. Any items deemed offensive or inappropriate by event staff will need to be removed immediately.
7. No Unauthorised Subletting
No Subletting of Space: Vendors may not sublet, share, or transfer their allocated space to another vendor without prior written approval from the Stroud Show team.
8. Emergency Evacuation
Emergency Protocols: Vendors must be familiar with the venue’s emergency evacuation procedures and comply with any instructions given by event staff in the event of an emergency.
9. Event Participation and Non-Compliance
Non-Compliance: Vendors who fail to adhere to this Code of Conduct may be asked to leave the event without refund. Repeated violations may result in exclusion from future Stroud Show events.
Event Participation: By accepting a trade space, you agree to abide by all event policies, including the terms set out in this Code of Conduct. Participation in Stroud Show is contingent on compliance with these guidelines.
Thank you for your cooperation. We are excited to have you join us at the Stroud Show and look forward to a successful event for all involved!